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Day of Coordinator

It can be hard enough finding the perfect vendors for your big day, so when we had the opportunity to offer each of our couples an Event Manager AND a Day of Coordinator to assist on their wedding day, we jumped on the opportunity!

These two positions have very different roles and both contribute to your event's success, but to understand how they can impact your special day at Pine Hollow, keep reading below!

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wait...is the day of coordinator an additional fee?

No! Your Coordinator is included in your investment at Pine Hollow. We know the value of having someone dedicated to bridal concierge services before and on your wedding day. Not only does it help the couple & bridal party breathe a little easier, it equally assists your vendor team & family members as they are preparing for your big day!

event manager

day of coordinator

The Event Manager on site is responsible for overseeing the building & needs as they relate to Pine Hollow Farms. The Event Manager arrives on site prior to your ceremony and will take over and oversee the remainder of your event for your Coordinator once they leave for the evening. Our Event Managers are what other venues may refer to as: Venue/Event Coordinator or Venue Manager and tend to be more hands off than Day of Coordinators.

You will be introduced to your Day of Coordinator approximately 45-30 days before your wedding day. They will schedule and lead your final meeting, rehearsal, and be there on the wedding day to welcome you, your bridal party, family, and vendors, as well as overseeing your timeline of events. It's important to us to learn about your event so we can serve you and your family properly during your wedding experience at Pine Hollow Farms!

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what you can expect from your day of coordinator

Our Coordinators are happy to assist with laying your table linens (if on-site upon arrival) and placing and signage, such as your seating chart, bar signs, gift table, etc. While our Coordinators will not place table settings (napkins, chargers, flatware, or glassware) or centerpieces, we are happy to help with accent table set up, such as your dessert table, gift table, or guest book areas. If you would like assistance with these items, these details can be discussed and finalized at your final meeting. Additionally, we can review chairs at each table once set, but will need seating chart information from the couple. 

 

Of course, we will also be on site to assist your vendors with set up, confirming logistics with your catering team, and make sure tables and chairs are set correctly. Once guests begin their arrival, we will direct them where the ceremony will be taking place, as well as line up and direct the wedding processional. After the ceremony, we will assist with a room flip (if needed) and work alongside your entertainment to communicate needs and timing for introductions, toasts, cake cutting, and first dances. In the event of a room flip, we do have the expectation that catering staff assist with laying linens and napkins alongside our team to maximize our efforts. 

 

If the bride is working with a wedding planner or outside coordinator, the Pine Hollow Coordinator will happily work in collaboration with them for your rehearsal and throughout your event and welcome them to join us at your final meeting!

 

The value of our Coordinator team is as great as you would like them to be! We would love for you and your families to relax while our team handles the gritty day-of details. In order to help us make your event as successful as we know it can be, it is imperative to come fully prepared to your final meeting with set up details & needs. We value a seamlessly run wedding day, and our Coordinators play a large role in overseeing the wedding day celebrations to ensure a great day at Pine Hollow!